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Home/Workflow Templates/3-Stage Invoice Reminder

3-Stage Invoice Reminder

Beginner
🔄

Auto-generate escalating reminder emails at 7/14/21 days overdue. 30-40% shorter payment cycle.

Try This Workflow

Run this workflow directly with AI — fill in your parameters and let AI execute each step automatically.

▶ Run with AI →Open in Builder

Step-by-Step Guide

1

输入发票信息

填写逾期发票详情

💬 Has Prompt Template
请整理以下逾期发票信息: 发票信息:{发票信息} 提取: 1. 客户名称 2. 发票编号 3. 发票金额 4. 开票日期 5. 到期日期 6. 已逾期天数 7. 历史催收记录(如有)
2

第1封:友好提醒

逾期7天,温和语气

🛠 ChatGPT💬 Has Prompt Template
请生成一封友好的发票提醒邮件(逾期7天): 客户:{客户名称} 发票号:{发票编号} 金额:{发票金额} 到期日:{到期日期} 要求: 1. 主题:发票提醒(非催收) 2. 语气友好,假设客户只是遗忘 3. 附上发票副本链接 4. 提供付款方式说明 5. ≤100 词 6. CTA:请于本周内完成付款
3

第2封:正式催收

逾期14天,正式语气

🛠 ChatGPT💬 Has Prompt Template
请生成一封正式的发票催收邮件(逾期14天): 客户:{客户名称} 发票号:{发票编号} 金额:{发票金额} 上次提醒:7天前 要求: 1. 主题:紧急 - 发票逾期 2. 语气正式但不失礼貌 3. 提及上次提醒未收到回复 4. 说明逾期可能产生的影响(滞纳金/暂停服务) 5. ≤150 词 6. CTA:3个工作日内完成付款
4

第3封:最终通知

逾期21天,强硬语气

🛠 ChatGPT💬 Has Prompt Template
请生成一封最终催收通知邮件(逾期21天): 客户:{客户名称} 发票号:{发票编号} 金额:{发票金额} 逾期天数:21天 要求: 1. 主题:最终通知 - 发票严重逾期 2. 语气坚定,明确后果 3. 列出可能措施:移交催收机构/暂停服务/法律途径 4. 给出最后期限(5个工作日) 5. ≤150 词 6. 建议同时电话联系
5

人工审核发送

检查语气和金额

💬 Has Prompt Template
审核清单: 1. 金额/发票号正确 2. 语气递进合理(友好→正式→强硬) 3. 高金额(>$5000)建议先电话沟通 4. 记录催收日志 5. 设置下次跟进提醒

Quick Info

CategoryFinance
DifficultyBeginner
Time15 min
Steps5

Tools Used

🤖ChatGPT→🤖QuickBooks→🤖Gmail→

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